In 2015, the percentage of employers offering flexible work has only increased minimally from about 4% to 5%. This could be due to the fact that some employers don’t know how to set their workforce up for flex work options. Don’t worry though, if your company isn’t already part of the flex work movement, with about 29% of full-time employees having flexible work schedules, it probably won’t be long until your organization taps into this opportunity.
Having flexible work options is a great added benefit and helps with retention and attraction. 72% of global businesses report that increased productivity is a direct result of flexible working practices. If you are thinking about offering flexible work options ensure that your managers and employees are set up for success. Here are the 5 must-have tools for the best management of flex work teams.
Social Collaboration Platform
Offering flexible work options means that employees will be in and out of the office at different times. Keeping the whole team on the same page may seem like a challenge, but with a social collaboration platform, this problem dissipates. Social collaboration tools like Bitrix 24 or Yammer allow teams to effectively communicate and keep every team member on the same page. With these tools you are able to improve your productivity by 20%, according to Esna.com.
The UI of these tools reflects that of a Facebook, LinkedIn or Twitter feed. It allows the team to share project updates, upload files, pictures or videos and even allows for private conversations that shouldn’t be included in the group. With social collaboration tools, your entire team can be on the same page on one secure platform.
Recorded Conference Calls
The average conference call lasts about 27 minutes and of that 27-minute conference call what information is remembered and what information is going to be forgotten? A survey shows that within 1 hour, people will have forgotten an average of 50% of the information they just learned. Within 24 hours, they have forgotten an average of 70% of new information, and within a week, forgetting claims an average of 90% of it. A whole lot of information is crammed into that amount of time –did you catch all that?
With recorded calls, you will spend less time taking notes and more time participating in the conversation. Furthermore, if someone can’t attend a call or if the information from the call is pertinent to someone else on your team, you can easily send them the recorded conversation.
Robust File Sharing Service
The most popular file sharing service is Dropbox, but teams are also using Google Drive. Being able to access important work files from wherever they are is very beneficial. Instead of downloading all your files before you leave, you can access them all on Dropbox or Google Drive. Both allow you to set specific admin controls, offer dedicated support and a bunch of cloud space.
Being organized doesn’t come to everyone naturally, so think of the best way to keep files organized. According to a recent report, employees spend 1.8 hours every day searching and gathering information. Solution: Create guidelines about saving in Dropbox or Google Drive, and assign a member to cleaning/organizing duty at least once a month.
Project Management Software
Project management software is different than your social collaboration tools, but a bunch of those tools have project management capabilities, or vice versa. 77% of companies use project management software, and 87% of high-performing companiesuse project management software.
With this software you can create templates for multiple projects, set up to-do lists with assigned steps and even assign tasks to yourself and other team members. Whoever you’re collaborating with will see exactly what stage of the project each member is on. The benefit for managers is they can better allocate resources, prioritize tasks, track performance and gauge accountability.
Psychometric assessments are vital to building and maintaining lasting, and successful teams. This workforce science can be used to understand team dynamics based off their work and personality traits. Managers can use these assessments to discover how their own work/management style affects their team.
It is management’s job to set their workers up for success, and the right tools are a huge part of that team building equation. If you’re ready to find out how to manage your team better take our 15-minute assessment. When you’re finished share it with your peers to see how you match up!
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